The Economics Society @ UCI

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Guidelines for Officials

in accordance to and as dictated by the ES Club Constitution:

REQUIREMENTS FOR RUNNING FOR AND HOLDING OFFICE

All officers and candidates for office must be voting members of the Economics Society.

NOMINATIONS AND ELECTIONS

Annual announcement for open offices will be made during winter quarter.

Only current and past officers are eligible to apply for the President position.

Every voting member is eligible to apply for any vacant offices other than the President position.

Applications must be received before the last day of that winter quarter.

Each current officer is responsible to screen the applicants for his/her position and choose some of them to intern.

All interns will have the spring quarter to work with the board as well as other club members to demonstrate their ability.

Elections will be held at the Year-End general meeting.

A simple majority vote of the voting members present at that meeting will be sufficient to elect an officer. If there are more than two candidates and no candidate receives a majority, there will be a run-off vote between the top two vote recipients at the same meeting.

REMOVAL FROM OFFICE

Officers may be removed from office for failure to perform duties or for violation of membership clause.

Officers to be voted upon in this regard will be notified of the intention to do so in writing by either the President or the Secretary at least one week prior to the meeting at which the vote will be taken.

A simple majority of quorum present at the board meeting shall be sufficient for removal from office.

TERMS OF OFFICE AND VACANCIES

The term of office shall be 2 years and the officers can resign anytime with a   2-week advance notice.

Any officer may resign by submitting a letter to the President. The President may resign by submitting a letter to the HR Director.

Should a vacancy in office suddenly occur, there will be a special nomination procedure and election for the vacant office. The Director Assistant will automatically replace the leaving Director of that department. Any other vacant offices can be filled by candidates nominated and voted by the board.


BOARD MEETINGS

Section A. Regular board meetings will be held on week 2,4,6, and 8 of each quarter.

Section B. Special meetings may be called by the President. Notice of special meetings must be communicated to all members at least 48 hours in advance of the meeting.

Section C. To conduct business at any board meeting, five-sevenths of the officers must be present to form quorum. However, the absent officer will be counted into the quorum if he/she is available to communicate via phone, text, or chat when the business is to be discussed and voted.


GENERAL MEETINGS

There must be at least 2 general meetings per academic year. One is Orientation Meeting held at the beginning of fall quarter. Another one is Year-End Meeting held at the end of spring quarter, which will host the annual election.


AFFILIATIONS with UCI

This organization is a recognized student organization at the University of California, Irvine, but is not part of the University itself.

In all correspondence and business transactions, it may refer to itself as an organization at UCI, but not as part of UCI itself.

The Economics Society at UCI accepts full financial and production responsibility for all activities it sponsors.

The Economics Society at UCI agrees to abide by all pertinent UCI policies and regulations. Where UCI policies and regulations and those of The Economics Society at UCI differ, the policies and regulations of UCI will take precedence.

This organization recognizes and understands that the University assumes no legal liability for the actions of the organization, and that the University is not providing blanket indemnification insurance coverage for any activities of the organization.


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